KPN’s HRM Letter Book with DocSys.Web®

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At the HR Shared Service Centre of KPN, personnel letters from the so-called ‘letter book’ are created with the help of the standard documents module of DocSys.Web. This way, letters that are sent to KPN’s own staff will always bear the correct corporate design, yet only one set of models has to be managed. Data from PeopleSoft, an application of Oracle, is automatically transferred to the generated letters.

B-ware Connects PeopleSoft to DocSys.Web

KPN’s HRM department uses PeopleSoft to manage employee records. All letters that the HRM department creates and sends to employees, contain a lot of data that has been saved in PeopleSoft. In the past, HRM managers had to manually type data into the letters. With the web link between DocSys.Web and PeopleSoft, managers can now generate a letter from the respective employee file – with just one push of a button.

Data from PeopleSoft is transferred to DocSys.Web via an XML file with a web link. In this case, DocSys.Web functions as a document generator. The HRM managers will not have to make any adjustments to the Word document themselves.

All HRM documents are managed and generated by DocSys.Web. This ensures that the HRM letters are always in accordance with KPN’s corporate design.

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