Effective document management starts with document creation at Wooncompagnie
The Wooncompagnie has stated its goals for the coming years in its ‘Home is the core’ business plan. Improvement of the work processes is part of this plan.
A Document Management System (DMS), Empire is the foundation of the process improvement. To ensure that a DMS generates maximum benefits it is crucial that all documents are input with minimal user effort for the input of the features (metadata).
The open architecture of DocSys makes it easy to create links with other systems that automatically retrieve features. In addition, DocSys passes on the supplemental features of all correspondence on the basis of the selected document model. This prevents users from having to retype features.
Another reason for cooperation is the fact that the integration of document creation of DocSys.Web with the DMS of Empire guarantees that all documents are entered in the DMS, also when documents and digital communication (mailings) are reused. For example, in a mass mailing the DocSys enters both the message and the attachment in the separate file.
The employees appreciate the fact that the key words are entered automatically when documents are created. As an IT manager I find it important that DocSys gives me a 100% guarantee on the input of all documents in the DMS. This means that I can say with complete certainty that we are achieving the goals and results with this investment.René Mackenbach, Head of IT at Wooncompagnie
Housing Association Wooncompagnie in Hoorn has more than 13.000 houses, spread over 14 municipalities in the province of North Holland. This makes Wooncompagnie one of the largest housing providers in the rural region of North Holland. The themes for the forthcoming years are: ‘social performance’, ‘sustainable investment’ and ‘innovative enterprise’. This is why the Wooncompagnie invests in social property (schools, community centres and sports fields), energy and sustainability.