Automated document generation for fast and faultless communication

DocSys ensures that your Office documents are automatically created in the right corporate identity by your employees. DocSys is a suite of flexible modules that can be set up in accordance with your organization’s wishes. DocSys can be fully integrated in Office and is also available as a (SaaS or On-premise) browser-based solution.

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Strukton has many faces but presents itself with one model

For us it was crucial that the house style system is easy for the operating companies to use and that the management and maintenance do not give us any headaches. We can add and change business units extremely easy, while the house style remains completely secure. The fact that the models are updated via the web means that our IT department is also extremely satisfied with this solution and every operating company produces every document with the correct house style.

Esther Gruter, Communication Strukton

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KPMG chooses Headlines

The strength of headlines lies in its simplicity. This enables new users to rapidly create and send newsletters or invitations without extensive training or supervision. In particular this means that the creation of internal newsletters is easy to decentralise. This is now carried out by approximately 250 users, distributed amongst the KPMG offices around the country. And all of this in accordance with our house style.

Martin Janse, Project Manager CRM at KPMG

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Antares develops printed material independently

For us it was primarily the ease with which you create and check simple printing work, that was the decisive reason to take this step. The default pattern suffices for the great majority of the communication. Naturally, that a real default is being used takes getting used to, but there are significant advantages in terms of time and money.

Marian Wijnen, Communication advisor Antares

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At Menzis the human element is paramount, also in the front-office

The employees save a great deal of time with DocSys. They find the simplicity and convenience when making house style templates particularly ideal. DocSys also provides the output of contract data from Archie on an Excel spreadsheet. The output is used for the source system and the data on the Excel spreadsheet can be determined by Menzis.

Maikel van Droffelaar, Functional Manager at Menzis

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National house style set up at the Ministry of Justice and Security

The strength of DocSys is the fact that it can guarantee that all documents are always registered in the DMS. It is also an excellent document generator with a modern, open IT architecture.

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What is in it for communication managers?

The great advantage of DocSys is convenience. It is faster and simpler for your employees to work in accordance with the house style. DocSys ensures that all corporate communication is always in the correct house style. With a data link you reduce the number of human actions. The employees appreciate the savings in time and the line managers appreciate the increase in quality.

Flexible

You can appoint local managers who can manage help texts and/or models on the basis of existing IT rights structures. Your IT department does not have to adjust anything for the management.

Always up to date

The web-base architecture will enable your employees to always work with the current house style models. The latest house style models are even used when old documents or presentations are recycled.

Simplicity

You do not need to change the house style models in migrations from Office 2003 to Office 2010. You can use the same model for several languages.

Modular

A module is available for every Office application. An appropriate solution can be created for every ambition and size of organisation. DocSys is in use at small (3 licences) and large organisations (32.000 licences).

Management information

The excellent management information gives you insight into the actual usage of the house style. You can see how often it is used in which part of the organisation to document or text block level.

Multilingual

The DocSys application is multilingual. Cyrillic languages, Turkish, Chinese and Bengali are also supported. When you change the language, the document headings are translated and the spell check is set correctly.

Want to see the opportunities yourself?

We would love to show you how easy it is to make document in the right house style with DocSys.  Please contact us for more information 0031 53 789 0 987.

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